OMNI Human Resource Management

Office Manager

Job ID
2021-3248
Client
Urban Neighborhood Initiative
Job Location(s)
US-MO-Kansas City
Position Category
Professional

Overview

UNI

The Urban Neighborhood Initiative (UNI) a 501(c)3, non-profit organization, evolved as one of the Greater Kansas City Chamber’s “Big 5” initiatives and from the United Way of Greater K.C. The mission of the Urban Neighborhood Initiative (UNI) is to break the intergenerational cycle of poverty and historical racial inequities caused by decades of neglect and systemic racism by building healthy neighborhoods that enable all children and families to thrive. UNI works in partnership with 10 neighborhoods in the urban heart of Kansas City and in collaboration with civic, community and government leaders and organizations. We address our mission by working with neighborhood residents to build a healthy physical and social environment.

 

The Urban Neighborhood Initiative is seeking to bring on an Office Manager. The Office Manager works with the President/CEO, organizational staff and neighborhood partners to support the Urban Neighborhood Initiative in fulfilling its vision, mission and strategic priorities. The Office Manager is responsible for efficient and effective operations of the office, support to the President/CEO and the organization’s programs and multiple administrative functions and support for the organizations’ programs.

Responsibilities

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly including identifying opportunities for office process improvements.
  • Manage office supplies inventory and place orders as necessary.
  • Perform receptionist duties: greet visitors, and respond to queries.
  • Assist with managing and maintaining IT infrastructure.
  • Assist with grant and report writing.
  • Monitor and maintain office operations budget working with the organization’s financial support organization as needed.
  • Prepare letters, presentations and reports.
  • Assist with the organizations’ HR function by keeping personnel records up to date, organizing orientation of new employees and preparing payroll.
  • Prepare employee expenditure reports with information provided.
  • Take minutes of board meetings and other administrative or program meetings as requested by the CEO.
  • Manage schedule of the CEO.
  • Provide other administrative support as necessary, including scheduling group meetings, and doing research.

Qualifications

  • Education: Bachelor’s Degree in business administration, communications, or in a related field. and five years of experience in an administrative role or Associate Degree and seven years of experience in an administrative role (Some college or related training with 10 years of experience in progressively responsible administrative roles will also be considered.)
  • Good verbal and written communication skills.
  • Ability to identify and resolve problems through collecting data/information, analyzing the information and crafting workable solutions.
  • Good planning, organizing, execution, evaluation and follow up skills.
  • Strong interpersonal skills to establish rapport and build collaborations with multiple constituencies.
  • Knowledge of and experience with software: DonorPerfect, QuickBooks, MS Word, Excel, PowerPoint.
  • Attention to detail.
  • Highly organized and self-motivated.
  • Excellent attention to detail.

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