OMNI Human Resource Management

  • Payroll & Accounting Specialist

    Job ID
    Vince & Associates Clinical Research
    Job Location(s)
    US-KS-Overland Park
  • Overview

    Altasciences- Vince and Asso

    Do you want a fast-paced, exciting and innovative career supporting research? Join a team that is at the forefront of advancing medicines! Vince and Associates Clinical Research is currently looking for a Payroll & Accounting Specialist  for their Overland Park, KS campus.

    Altasciences Clinical Research, encompassing Algorithme Pharma, Vince and Associates Clinical Research and Algorithme Pharma USA, is one of the largest early phase clinical research organizations (CROs) in North America. As a leading, full-service CRO, we have extensive expertise in the execution of a wide range of Phase I/II clinical studies, especially complex trials in healthy normal volunteers and patient populations.

    The Payroll & Accounting Specialist  is responsible for compiling, processing and maintaining payroll records as well as assisting the staff accountant with compiling, processing, and maintaining accounts receivable records. Other responsibilities include appropriate invoicing of subject visits, cash receipts application, full study reconciliations, and study budget proposal preparation. This position will also assist the Accounts Payable Clerk and Subject Payment Processor as needed.



    • Prepare bi-weekly payroll, and process through ADP
    • Maintain payroll related portion of employee file
    • Assist with preparing invoices for appropriate billing to sponsor, based on approved study budgets contained in each study contract (either on the services performed bases or based on milestones).
    • Assist with compiling accounts receivable billing information for final review by Controller or CFO.
    • Enter accounts receivable billing information in batch format into Microsoft Great Plains Dynamics accounting software
    • Appropriately mail Sponsor study invoices - either e-mail, postal service or express mail according to study contract and urgency
    • Appropriately file all Study accounts receivable information in study binder for possible future reference
    • Update individual excel study workbooks as appropriate
    • Analyze and review study reconciliations according to contract periodically throughout the study, and full analysis of study at completion for final review by Controller and/or CFO
    • Prepare proposed study budgets for possible upcoming studies as requested by Business Development and for further review and approval by Controller, CFO and/or CEO
    • Appropriately record pass-through study costs in accounts payable, and produce pass-through invoicing in accounts receivable for further review by the Controller
    • Assist with daily review and maintenance of cash account records
    • Enter daily cash receipts in batch format into Microsoft Great Plains Dynamics accounting software
    • Assist with coordination and approval of proper subject payments using gift cards, reloadable credit cards, checks or cash
    • Assist with the review of visits entered into Reveal by the Subject Payment Processor for accuracy with monthly subject stipends paid as well as status and visits for billing accuracy
    • Set up new studies in Reveal, Microsoft Great Plains Dynamics and ClinCard according to the contract and for review by the Controller and/or CFO
    • Assist with year-end 1099 reporting


    • High School Diploma or GED required, College Degree preferred.

    • 3 to 5 years field experience preferred.

    • OSHA, BLS certification
    • Proficiency in Microsoft Office Suite (including MS Project) and PowerPoint

    • High Level knowledge of Microsoft Excel
    • Excellent communication skills (internal and external)
    • Microsoft Great Plains Dynamics Accounting Software experience is a plus.
    • Good follow-up and organizational skills

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.


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