OMNI Human Resource Management

Accounting & HR Administrator

Job ID
2018-1854
Client
reStart, Inc
Job Location(s)
US-MO-Kansas City

Overview

reStart-logo

For more than 30 years, reStart Inc. has provided housing and services to homeless youth, families, men, and women to end homelessness in the Kansas City community.

 

A pioneer in the field, reStart is the only homeless agency in Kansas City serving all homeless populations, including singles, couples, gay, straight and transgender individuals, as well as youth ages 12-18, non-traditional families, persons with HIV/AIDS and individuals with substance use and mental health related issues.

 

They are seeking an Accounting & HR Specialist to join their team.

 

Responsibilities

Under the supervision of the Chief Financial & Operating Officer and working closely with the Accountant, the Accounting & HR Administrator provides accounting support to the finance department and HR support to reStart's hiring managers. 

 

Primary Responsiblities

  • Perform accounts payable function including assisting with invoice management, inputting vendor data and invoices into accounting software, processing payments to vendors, making copies of signed checks for grant reimbursement requests, stuffing envelopes with checks to vendors, filing and organizing vendor files, completing check request forms for recurring invoices, fielding telephone calls from vendors and reStart staff regarding payment status of invoices, and other duties as needed from Chief Financial & Operating Officer and Accountant. 
  • Maintain all accounts payable documents for grant draw downs and reimbursements including scanning and any other duties as needed from Contracts Manager.Manage reStart’s recruitment efforts including posting open positions on various on-line job posting websites, emailing pre-hire screening packets to candidates, assisting hiring managers with tracking job candidates including organizing resumes, tracking hiring decisions/ next steps for each candidate, and other duties as needed from hiring managers.
  • Track Affirmative Action data points for all candidates applying for open positions. Upload the data yearly to third party Affirmative Action compliance provider.
  • Manage daily personnel functions, including maintaining employee files electronically, uploading personnel information to payroll provider’s secure uplink, performing background checks on new hires, following up on any needed documentation kept in files and any other duties as needed from Chief Financial & Operating Officer or others.
  • Coordinate and maintain system of tracking and follow-up for employee evaluations. Objective is to ensure all employee evaluations are completed yearly.
  • Perform annual renewal of Family Care Safety Registry screening for all reStart staff.
  • Assist with payroll including gathering leave requests and other payroll paperwork, following up on missing items, communicating information as needed with payroll provider, providing new hire information to payroll provider and other duties as needed from Chief Financial & Operating Officer and others.
  • Prepare and take bank deposits to bank when necessary, including maintaining and organizing all deposit and other cash receipt information.
  • Prepare donor acknowledgement letters for President & CEO’s signature, mail letters.
  • Prepare rent receipts for permanent housing clients.
  • Prepare monthly billing and back-up for Community Action Agency of Greater Kansas City funded purchases.
  • Assist with pulling information for and other assistance with various grant billing as needed by Contracts Manager and Accountant.
  • Sort mail and maintain sensitive client mail for distribution.
  • Setting up new employees with passwords to use business equipment (such as copy machines, and long-distance telephone passwords).
  • Maintaining company credit cards and organizing receipts, preparing check requests to pay credit cards.
  • Maintaining bus passes for distribution to clients including tracking spreadsheet and other information needed to report to funder.

 

Qualifications

  • Experience with human resources payroll and/ or compliance preferred.
  • Knowledge of Windows-based applications.
  • Excellent proficiency with Excel and Microsoft Office required.
  • Work experience in a non-profit setting preferred.
  • Work experience with Abila MIP accounting software preferred.
  • Excellent interpersonal communications skills.
  • Excellent verbal and written communications skills.
  • Excellent organizational and time management skills.
  • Excellent attention to detail.
  • Ability to work with minimal supervision.
  • Ability to multi-task and prioritize work.
  • Ability to learn new software and new processes quickly.
  • Ability to work in a fast paced, often interrupted environment.
  • Strong telephone and email etiquette.
  • Four to five years accounts payable experience required.
  • Associates degree in Accounting or Bookkeeping or Bachelor’s degree in Accounting (preferred.)

This position will come into contact with a large amount of confidential and sensitive information and therefore, must keep all information confidential at all times both with other reStart employees and individuals outside of reStart.  The individual hired will be required to sign a confidentiality agreement as part of his/her employment with reStart.

 

To apply or share the position, click the corresponding button above.

 

Please direct general questions to OMNI Human Resource Management.

 

OMNI and our clients are Equal Opportunity Employers and seek diversity in candidates for employment. EEO Employer W/M/Vet/Disabled/Sexual Orientation/Gender Identity.

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